Planning the Perfect Summer Party

Looking to plan the perfect summer party? Perhaps a Labor Day bash or a summer solstice party to close out the summer of 2015? This month, our Haute Guest, a frequent guest on NECN and recently voted Boston’s Best Wedding Planner by WGBH’s A-List, Amy Kimball of Amy Kimball Events, gives us a quick tutorial on how to prepare and execute the perfect summer party. 

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Invitations:  What, When, Where and Wear

Invitations are the first time you talk to your guests. If you have a theme, here is where you start, even if it is just a color. The invitation sets the tone. Be sure to include all of the facts, including one of the most important (for the women) attire. Summer chic, casual, pool attire, etc., provide great guidance. Check out Minted.com for great invitations!

Décor

Place Cards

Choosing décor really makes the planning process fun. Even if it’s not your forte, there are so many ways to give yourself direction. Maybe it’s an actual “theme” like a beach, pool, sunglasses, or 70s party; or you could just run with a color theme.

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Pick your inspiration and have fun with it! Take your theme to the next level by customizing; printed labels for water bottles, flags for your paper straws, cocktail napkins, plates. It can go on and on! Etsy has endless unique supplies.

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Lighting

Café strung lights ALWAYS look good for an evening party. If you want to add color and dimension, paper lantern lights look great in the summer too. These are easy lighting tricks to take your party to the next level.

GOrge tree

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Drinks

Make it easy on yourself, you can mix specialty drinks in advance and place in self-serve decanters with cute signs.

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Place your beer, wine and soft drinks in an over-sized, galvanized bucket for guests to easily just grab and go! Amazon has some great options too! 
Drinks

Bar

Food

Make sure you have something for everyone. On the same hand, be careful not to over cater. Just make sure you’re covered; always have options. Cheese stations, crudité, chips and dips are great with casual cocktails.

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If you are serving a dinner or having a barbecue, make sure you have a veggie option, even if it’s a great salad. You want to make sure all of your guests know you’ve thought of them.

watermellon pops

lobster Food

And then there’s always dessert, which can make-up for any possible missteps with the entrée.

Desert

 

The biggest part of serving food is prepping it all in advance. You should never be dicing and slicing during your own party.

Seating/Tables

If you don’t have enough seating for the amount of guests, it’s easy to rent those items. In the Boston area, two great rental companies are Rentals Unlimited and Be Our Guest Party Rental.  They also have great table linens to go with your rental tables, which could help take your theme to completion.

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Music

Make your playlist in advance or choose your favorite Pandora Station. Music sets the tone for the party and you don’t want to be fussing over music in front of your guests.

Activities

If kids are coming, make sure you have fun activities for them: bubbles, glow sticks, coloring books are all inexpensive and will keep the little guests occupied. If you’re party is during the day, it’s super fun to have grown-up games too! Try giant jenga, cornhole, or croque.

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Bugs

Don’t forget about the pests! Great looking citronella candles are perfect to put around the lawn and on tables. Another nice touch is organic bug spray stations for guests. And if you are having a very large yard party, I would always suggest having the yard professionally sprayed with organic bug spray.

Pool

The most important tip I have is to HAVE FUN!!! If you, the host, is having fun, everyone will feel your energy and have fun too!

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Thanks Amy for the great post! Check Amy out on Facebook, Twitter, and Instagram!

Amy Kimball

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